TL;DR: AI reads an incoming invoice, extracts the amounts and line items, matches it against the purchase order, and runs it through approval to posting. Processing that took days is done in minutes, with fewer errors.
One invoice's journey through the company
An incoming invoice arrives by email or on paper. Someone reads it, enters the supplier and amounts, checks whether it matches the order, sends it for approval, and only then posts it. Every step is manual and slow, and at hundreds of invoices a month that's a serious cost in time.
Along the way, errors in the amounts creep in that later require corrections and awkward conversations.
How AI runs the invoice through the flow
- Reading. It extracts the supplier, amounts, VAT, and line items from the invoice, whatever the format.
- Matching. It compares the invoice against the order and the receipt, and flags discrepancies.
- Approval. It routes to the right person and tracks that it doesn't get stuck.
- Posting. It prepares the entry for the accounting system, for confirmation.
Measurable results
- Invoice processing measured in minutes, not days
- Fewer errors in amounts and fewer duplicate payments
- A clear trail of who approved what and when
FAQ
Does it work with scanned and PDF invoices?
Yes, it reads both paper scans and electronic invoices, flagging uncertain items for review.
Does human control remain?
Yes, posting and payment go for confirmation; AI does the preparation, a person makes the decision.