TL;DR: AI offers candidates available time slots from the team's calendar, confirms their choice, and sends an invitation with a reminder. What used to take days is now accomplished in a few messages.
Emails Back and Forth for Scheduling
Scheduling an interview means coordinating the candidate's calendar with several team members. This leads to a series of emails: is Tuesday available, no, what about Wednesday, now the colleague is unavailable. By the time a time slot is found, several days have passed, and a good candidate may have accepted another offer in the meantime.
Slow scheduling costs the best candidates, not the weaker ones.
How Automation Schedules Interviews
Automating the interview scheduling process streamlines the coordination between candidates and teams, reducing the time spent on emails and increasing the efficiency of the recruitment process.
- Available Time Slots. The system offers only genuinely available time slots from the team's calendar.
- Candidate Selection. The candidate selects a time slot that suits them without needing to exchange emails.
- Confirmation and Invitation. The selected time slot is entered into everyone's calendar, and an invitation is sent.
- Reminders. Automatic reminders reduce the number of missed appointments.
Measurable Results
- Scheduling time reduced from days to just a few minutes
- Fewer missed appointments thanks to reminders
- A faster process that retains the best candidates
Frequently Asked Questions
Does it work with our calendar?
Yes, it integrates with standard team calendars and respects busy times.
What if a candidate cancels?
The time slot is freed up, and the candidate is automatically offered new available time slots.